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The municipality should maintain their public records in accordance with their public records retention record. If they do not have a retention schedule, R.S. 44:36 states that the municipality must maintain their records for at least three years prior to disposal, unless federal or state law requires a longer retention period. Federal law, specific grant requirements, and other State law may require the preservation of certain records beyond the general three year retention period.
The municipality should consult with its legal counsel in order to develop a public records retention schedule with the assistance of the Secretary of State’s Office. Further, in the absence of a retention schedule, records of the municipality should be reviewed by its legal counsel to determine if any Federal law, specific grant requirements, or other State law apply that would require preservation of the records beyond the general three year retention period.
Louisiana Legislative Auditor website: 05/02/2024 02:50:38 AM
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