Answer

The state requires all public entities to create a records retention schedule that is approved by the Secretary of State/Office of State Archivist. In the absence of such a schedule, the records must be kept for at least 3 years. However, the default 3 year requirement is not a replacement for the requirement to have a records retentions schedule as there are specific requirements requiring longer record retentions, i.e., payroll records. Ensuring that each record is kept for the appropriate amount of time makes having an approved records retention policy in place critical. Approval from the State Archivist is required for the destruction of public records. The public entity with its legal counsel should review the record retention policies and directives that are on the Secretary of State's website. Louisiana Legislative Auditor website: 05/02/2024 03:03:34 AM